Making the move to modernize with Sage Intacct
The Association of Arkansas Counties (AAC) provides a wide range of programs and services to 75 counties. Beyond advocating for counties through policy initiatives and lobbying, the AAC offers general liability and workers’ compensation insurance. Further, it manages bookkeeping for a large number of county associations and maintains a generous scholarship trust. Due to the complexity of its accounting, AAC needed a powerful and flexible financial management solution. As a result, they chose to move from Sage 100 to Sage Intacct with the help of Rand Group, their Sage ERP consulting partner.
Client: Arkansas Association of Counties
The Goal
To modernize AAC’s financial management system and enable efficient, scalable accounting with automated workflows to streamline processes, reduce manual tasks, and enhance productivity.
The Outcome
AAC transitioned from Sage 100 to Sage Intacct in three months, achieving improved efficiency, paperless processes, and remote accessibility—just in time to meet the challenges of the pandemic.
Rand Group took time to understand how we work and what we need from the software, and then configured it to not just duplicate what we had been doing, but to really optimize the workflows.
The problem
The AAC’s outdated Sage 100 software was no longer able to meet their evolving needs, resulting in inefficient manual processes and significant scalability challenges. Over time, as their organization grew, these limitations became more apparent. As a result, bottlenecks hindered daily operations. Their technology challenges included:
- Manual tracking of complex receivables: Managing installment payments became increasingly difficult due to the lack of automation. As a result, they faced time-consuming inefficiencies and a higher risk of errors.
- Reliance on spreadsheets: Customized insurance rate calculations required extensive manual data entry and transfers between systems. In this way the process was both labor-intensive and prone to mistakes.
- Physical dependence on paper-based workflows: Their reliance on paper created significant obstacles for scalability, accessibility, and modernizing operations. Paper-based processes also slowed down collaboration across teams. The issue was especially acute for remote staff.
- Increasing operational demands: The AAC faced growing demands, including managing multiple entities and adapting to state-level program expansions like video arraignment. These new responsibilities further strained their outdated systems. So it became clear they needed a more robust and scalable solution.
These challenges underscored the urgent need for technological upgrades to streamline processes, improve efficiency, and support their expanding operations.
Complex systems lacked flexibility and scalability for evolving needs
The solution
Rand Group’s extensive expertise in both Sage 100 and Sage Intacct made them the ideal partner to lead the AAC’s critical system transition. With a focus on understanding the unique needs of the organization, the Rand Group team provided personalized guidance and implementation expertise, ensuring a seamless and successful migration to a more advanced solution.
- Conducted a comprehensive needs analysis: to evaluate the AAC’s existing processes and challenges, ultimately recommending Sage Intacct as the ideal next-generation solution to meet their evolving requirements.
- Implemented Sage Intacct remotely: leveraging their technical expertise to eliminate downtime and reduce operational costs, ensuring the AAC could remain fully functional throughout the transition.
- Configured innovative tools to automate data imports: users can import spreadsheets directly into the system, transforming their approach to creating insurance invoices and significantly improving accuracy and efficiency.
- Optimized workflows: by reimagining and streamlining processes, rather than merely duplicating existing systems, to deliver long-term operational benefits and improved productivity.
- Delivered the implementation in three months: ensuring the AAC was fully prepared to operate ahead of the challenges brought by the pandemic, enabling them to provide uninterrupted service during critical times.
Through careful planning and expert execution, Rand Group empowered the AAC with a modern, efficient, and future-proof solution tailored to their needs.
The result
- Enhanced efficiency with paperless workflows: By going fully digital with accounts payable and receivable, the organization eliminated the need for bulky file cabinets, creating a more organized and accessible system. This shift allowed remote teams to easily access and manage critical financial data, boosting overall productivity and collaboration.
- Simplified and automated processes: Tedious tasks like installment billing were streamlined, reducing manual effort and the risk of errors. Automated data imports further saved countless hours, allowing the team to focus on higher-value activities instead of repetitive data entry.
- Seamless scalability to manage growth: The solution was designed to grow with the organization, effortlessly accommodating additional counties and new programs without any disruptions. This scalability ensured that AAC could continue to expand its operations without worrying about overburdening its financial systems.
By integrating Sage Intacct, AAC not only improved day-to-day efficiency but also built a solid foundation for future growth.
After a fast, 3-month migration, AAC is now on a solid foundation for future growth
Take the next step with Rand Group
Rand Group is highly experienced with migrating clients from Sage 100 to Sage Intacct, with the technical skills and industry knowledge to ensure ROI. Our Sage Intacct consultants have set the bar high with a comprehensive and proven approach. Contact us today to learn more about Rand Group’s migration services and support.