Sage 100 vs Sage Intacct: guide for project-based companies

Project-based businesses looking to scale and streamline operations are increasingly moving from legacy on-premise solutions like Sage 100 to cloud-based platforms such as Sage Intacct, which offers enhanced financial visibility, automation, and integration for complex projects, multi-entity management, and advanced reporting. With benefits like real-time dashboards, automated billing, flexible revenue recognition, and seamless migration support from Rand Group, Sage Intacct helps organizations optimize billing, improve accuracy, and gain actionable insights to drive profitability.

Generate deep insights that keep projects on track and increase profits

As project-based companies look to scale and streamline operations, many are transitioning from legacy on-premise solutions to modern, cloud-based accounting platforms like Sage Intacct. This shift is driven by the need for enhanced financial visibility, efficiency, and scalability — all critical for organizations that manage complex projects.

While Sage 100 remains a strong on-premise solution for many, Sage Intacct’s cloud-based platform may be the right choice if your business is growing or facing new challenges.

Ready to evaluate your options? Contact Rand Group for a demo and a detailed comparison of solutions for your project-based business.

Signs it may be time to move your project-based business to Sage Intacct

Complex projects

If you manage multiple tasks, sub-projects, and complex resource allocations, you need detailed tracking of costs and revenue for each project component. Outgrowing basic capabilities may signal the need for a more robust solution.

Multi-entity accounting

Consolidating multiple entities — including companies, locations, divisions, or different general ledgers — often adds weeks to your financial close. If this resonates, you may benefit from a platform designed for multi-entity management.

Project profitability and advanced reporting

Do you require detailed project profitability reports, need to compare performance against budget, or monitor metrics like billable hours and milestones? Advanced reporting capabilities are essential for project-driven organizations.

Manual data entry bottlenecks

Spending significant time manually entering project data leads to inefficiencies and increases error risk. Automating these processes can free up your team for higher-value activities.

Lack of integration with other systems

If integrating project accounting with CRM, time tracking, or HR systems is difficult, it may be time for a solution with open integration capabilities.

Collaboration needs

Project managers and stakeholders often need real-time data access from anywhere. Cloud-based solutions enable anytime, anywhere collaboration.

Why do project-based businesses transition to Sage Intacct?

Sage Intacct brings deep industry expertise to project-driven sectors, helping organizations in professional services, construction, and more. Key benefits include:

Automated billing workflow

Manage both billable and non-billable transactions efficiently, reduce revenue leakage, and streamline invoicing for time-and-expense or fixed-fee billing.

Flexible revenue recognition

Separate billing from revenue recognition to enhance forecast accuracy. Tailor revenue schedules by project phase using milestones, timelines, percentage completion, or project completion methods.

Actionable reports and dashboards

Leverage real-time, role-based dashboards and reports for quick, visual updates. Access financial, managerial, and operational reports as soon as time, expenses, and vendor costs are recorded.

Easy integration with external systems

Sage Intacct integrates with hundreds of third-party applications, including AP automation, CRM, and HR platforms, supporting seamless business processes.

Advantages of cloud financials

Moving to the cloud brings several advantages for project-based businesses:

Remote access

Access your system from any device via a web browser — no remote desktop required.

Automatic upgrades

Reduce infrastructure and software maintenance costs with automatic updates and upgrades.

Security

Advanced security protocols help mitigate risks from cyber threats and attacks.

Scalability

Quickly adjust your system as transaction volumes grow or as you add new customers, projects, or entities.

Rand Group ensures a smooth transition from Sage 100 to Sage Intacct

Transitioning from Sage 100 to Sage Intacct requires careful planning to maintain data integrity and business continuity. Rand Group is committed to making your migration seamless, leveraging a proven methodology from planning and implementation to training and ongoing support.

Data migration experts

Our consulting team has extensive experience migrating data from Sage 100 to Sage Intacct. We’ll guide you through the most cost-effective migration path, helping you preserve and leverage your vital legacy data.

Rand Group also helps you identify the essential features in your current system and how they can be accommodated or improved upon in Sage Intacct. In many cases, Sage Intacct’s advanced out-of-the-box functionality can replace customizations you previously relied on.

Why Sage Intacct

Sage Intacct is a leading cloud accounting platform built for finance teams by finance professionals. It is the first and only AICPA-preferred financial management solution and has consistently high customer satisfaction ratings.

Explore Sage Intacct

If your organization’s success depends on accurately and efficiently accounting for projects, Sage Intacct can help optimize billing, improve accuracy, and deliver actionable insights for strategic decision-making.

Next steps

Ready to take your project-based business to the next level? Rand Group can help you assess your current systems, determine if Sage Intacct or another solution is right for you, and guide you through a seamless migration. Our experts have deep experience in project-based industries and cloud financials, ensuring you get the most value from your investment.

• Schedule a discovery call with our consultants
• Request a personalized demo of Sage Intacct or other cloud ERP solutions
• Get expert advice on data migration, integrations, and user training
• Explore our insights for more information on ERP selection and best practices

Contact Rand Group today to get started on your journey to more efficient project accounting and financial management.