Sage Intacct inventory automation—the mobile barcode solution

Mobile inventory automation technology streamlines warehouse operations by enabling real-time, barcode-based inventory tracking, error reduction, and seamless integration with ERP systems—all from a user-friendly mobile app that works both online and offline, helping businesses boost efficiency and accuracy without added licensing costs.

With the average American spending over five hours a day on their mobile device—and checking their phone an average of 144 times per day—mobile technology is ingrained in our work and daily habits. Now, there’s a new reason to leverage your mobile device at work: automated inventory tracking and barcode scanning. Mobile inventory automation technology captures end-to-end inventory movement, directly from your mobile device. Here’s a look at what it can do and why it matters for organizations using modern ERP systems.

Mobile barcode inventory tracking

Mobile inventory automation is a cloud-based, barcode-capable application that runs on a mobile device. Once logged in, you can capture and complete virtually any inventory-related transaction, including physical counts, receipts, adjustments, transfers, picking, and shipping. The data you collect is validated and sent in real time to your ERP database, keeping everything up to date. Here’s how it works:

Real-time integration

Mobile inventory automation communicates in real time with your ERP system, continually updating your inventory records with every transaction it captures.

Print labels

The application allows you to print barcode labels directly from within the solution, making it easy to label inventory accurately before moving to new tasks. It can also print shipping labels and assign carriers based on sales order information. Many solutions can be integrated with major carriers like UPS, FedEx, and USPS.

Many supported devices

While this is a mobile app, dedicated barcode scanning hardware is recommended for best results. These ruggedized devices are designed for the warehouse environment, protecting them from drops and heavy use.

Supports alias item numbers

If your vendors use different item numbers, alias support allows you to link their numbers to your internal item codes. Scanning an alias will still recognize your actual inventory item.

Works offline

No WiFi? No problem. The app works offline and uploads stored transactions once a connection is restored, ensuring business continuity.

Doesn’t require a user license

Many mobile inventory apps do not require additional user licenses for warehouse employees, making it an affordable extension of your ERP system.

Intuitive to use

The user-friendly interface means your team will require minimal training. Even if you’re not using barcodes, you can still search for and manage inventory using purchase orders or item numbers.

Automatic error checking

If something doesn’t add up—like over or under-receiving on a purchase order—the app will alert users, reducing costly mistakes.

Flexible configuration

Customize transaction names, reorder transaction steps, or remove unused features to tailor the app to your business.

Maintains audit trail

Every transaction and user activity is logged, providing a full audit trail for compliance and operational insight.

Key benefits of mobile inventory automation

By automating the capture and validation of inventory movement throughout your business and across locations, you can expect significant benefits:

• Increased accuracy and efficiency: Barcode scanning ensures the correct products are shipped, received, and counted, reducing errors.
• Elimination of manual data entry errors: Data is validated and posted to your ERP system in real time, removing error-prone steps.
• More accurate shipments: Validate shipments at the point of activity to prevent errors before they happen.
• Proactive error detection: Receiving workflows ensure items and quantities match purchase orders, flagging discrepancies immediately.
• Faster shipping: Complete the shipping process directly from mobile devices, accelerating order fulfillment.

If your organization manages inventory, mobile inventory automation is a smart investment. Empowering your warehouse team with mobile capabilities improves efficiency, reduces errors, and accelerates workflows—making it a practical enhancement for any business leveraging modern ERP solutions.

Next steps

Rand Group specializes in helping organizations optimize inventory management through ERP and mobile automation solutions. Our consultants can help you evaluate, implement, and integrate mobile inventory automation with your existing systems—whether you use Microsoft Dynamics 365, Business Central, or other leading ERP platforms.

Ready to empower your team and streamline warehouse operations? Contact Rand Group for a personalized demo or to discuss your inventory automation goals. For more insights, visit our blog.