Sage Intacct Project Accounting module

Sage Intacct Project Accounting offers comprehensive project financial management with real-time visibility, flexible billing, resource optimization, and enhanced 2025 features like automated WIP relief and advanced forecasting—empowering organizations to track costs, maximize profitability, and streamline project workflows.

Project and program reporting play a crucial role in enhancing project performance and efficiency by enabling organizations to capture and analyze detailed activity data. The Sage Intacct Project Accounting and Project Costing module is an ideal solution for organizations seeking robust project financial management. In this post, we explore the core capabilities of Sage Intacct Project Accounting, highlight the latest 2025 enhancements, and discuss which organizations can benefit most from its features.

Sage Intacct’s project accounting and project costing capabilities

Project-centric financials

At its core, the Project Accounting module is designed to capture and report every financial detail of a project. This includes tracking individual costs, revenues, and the overall profitability of each project.

• Get total visibility of costs, time, and expenses
• Manage resources, project billing — even revenue recognition. Project billing helps manage and streamline the financial aspects of projects by tracking costs and revenues, automating billing processes, and facilitating the creation of customizable invoices.
• Generate deep insights that keep projects on track and help grow profits

Flexible billing scenarios

Every project is unique, and so are its billing requirements. Sage Intacct excels in project billing, handling various billing methods such as fixed-price, time and materials, or milestone-based billing. This flexibility ensures you can match the right billing solution to every project type.

• Generate invoices using a variety of billing methods
• Easily separate revenue recognition from billing
• Calculate based on milestones, schedules, or percent complete

Real-time project visibility

Real-time dashboards provide instant insights into project performance and streamline both project and program reporting. From profitability to resource utilization, decision-makers can access the data they need when they need it. With Sage Intacct Project Accounting, you can:

• Access role-specific reports and dashboards
• Easily share reports with clients and colleagues
• Get answers about status, milestones, invoicing, costs, and budgets

Better resource management

For project-based organizations, human resources are among the most valuable assets, so optimizing their productivity is essential. With Project Accounting, you can identify the right resource with the right skills and availability to start projects fast—and finish them on time and on budget.

• Quickly identify who’s over-scheduled and who’s got capacity
• Gain clear insights into team utilization and efficiency
• Understand which projects and client types are most profitable for you

Budget vs. actual analysis

Every penny counts in project management. By comparing the planned budget against actual revenues and costs, you’re able to proactively identify areas of concern and make adjustments before they become significant issues.

• Track expenses by projects, budget to actual, and more within projects
• Identify unbilled R&D costs
• Run billable services projects for clients

Integrated time and expense management

Easily track and bill for direct expenses and labor costs, ensuring you can accurately capture all project-related expenditures.

• Time tracking built into accounting
• Automate tedious time entry for faster, more accurate billing
• Use AI to reconstruct the work week and recapture forgotten billable time

What’s new in 2025

• Automated WIP relief on project completion: When projects end, Sage Intacct automatically relieves WIP accruals, aligning cost recognition with milestones or completion dates. This eliminates manual journal entries and accelerates close-out workflows.
• Flexible WIP schedules and project manager cost forecasting: Project managers can set WIP schedule granularity, track costs at the chosen detail level, and enter forecasts directly for better cost control.
• Dedicated import service workspace for WIP and change requests: The new import workspace supports bulk uploads for WIP schedules and change requests with real-time validation, error handling, and process controls.
• Enhanced change request grid: Manage change requests more easily with drag-and-drop reordering and line numbering, improving visibility and control over documentation and approvals.
• Contracts summary tab: View key contract data in one place, including order entry, AR/AP transactions, and project metrics for high-level performance insights.
• Timesheet allocations via Sage Intelligent Time: Allocate timesheet entries across multiple projects or cost centers, ensuring accurate cost distribution and improved resource costing.
• Automated vendor and customer payments from list screens: Trigger AP or AR payments directly from vendor or customer lists, reducing navigation and saving clicks in payment workflows.
• Project cost forecasting visibility in WIP: View forecasted labor costs in WIP schedules to compare actuals against forecasts and manage profitability proactively.

Project management essentials

Effective project management is the backbone of any business that relies on billable services projects. It involves meticulous tracking of project costs, efficient resource management, and ensuring timely completion of tasks. Sage Intacct Project Accounting offers a comprehensive project management solution that streamlines these processes. With Sage Intacct, businesses can effortlessly track expenses, manage resources, and generate invoices, all while maintaining real-time visibility into project financials. This enables organizations to make informed decisions, optimize operations, and achieve project success.

Scalability and flexibility

Sage Intacct Project Accounting is designed with the future in mind, offering scalability and flexibility to meet the evolving needs of growing businesses. Whether managing a handful of projects or hundreds, Sage Intacct adapts seamlessly, allowing organizations to track project costs and generate invoices with ease. The software’s robust reporting options provide deep insights into project financials, empowering businesses to make data-driven decisions and stay ahead of the curve.

Expert support and resources

At Sage Intacct, expert support and resources are crucial for client success. With access to a team of seasoned professionals, organizations receive comprehensive support and training to maximize the benefits of project accounting software. A wealth of resources, including webinars, whitepapers, and case studies, is available to keep businesses informed about the latest trends and best practices in project accounting.

Who should consider Sage Intacct Project Accounting?

While Sage Intacct Project Accounting can benefit various businesses, it holds specific advantages for organizations that manage defined, time-bound projects with specific budgets, resources, and deliverables, such as:

• Construction: With complex, long-duration projects, dedicated accounting is essential for tracking project-specific costs, revenues, and profitability to ensure projects remain on budget.
• Professional services: Consulting firms, architects, and marketing agencies often work on a project-by-project basis and require precise financial tracking for billable hours, expenses, and revenue for each client engagement.
• Non-profit organizations: NGOs and similar organizations frequently undertake grant- or donation-funded projects, requiring stringent financial accountability for appropriate and transparent fund utilization.

Projecting success

With Sage Intacct’s latest 2025 updates, project accounting is more robust than ever—offering automated WIP, enhanced forecasting tools, granular billing, and powerful import workflows. These enhancements reduce manual entry, improve compliance, and empower timely, accurate insights throughout the project lifecycle. If your organization’s success depends on its ability to account for projects accurately and efficiently, Sage Intacct Project Accounting offers the precision, flexibility, and real-time insights you need to keep projects financially on track.

Next steps

Rand Group is dedicated to helping organizations implement and optimize their project accounting systems. Our team of experienced professionals provides end-to-end consulting, implementation, training, and ongoing support for Sage Intacct and other leading ERP solutions. If you are ready to streamline your project accounting or want to explore how Sage Intacct can help your business, contact Rand Group today. Visit our Insights page for more resources, or discover more about our Sage accounting solutions.