A time and expense management solution tailored to your business
A time and expense management application by Rand Group integrates directly with your ERP and allows users to effectively track time to projects, eliminating the need for manual spreadsheets. It also provides standardized expense reporting which helps ensure each expense is properly coded and paid out.
Maximize the accuracy and efficiency of your time and expense processes
Companies using spreadsheets and manual processes to track project time and expenses are not only operating inefficiently but also introduce risk into their organization. These time consuming, manual, and error-prone processes can negatively impact clients as there is no visibility, real-time accounting, or insurance against billing outside the scope of a project. A time and expense management solution from Rand Group will help solve key challenges and minimize risk while streamlining and accelerating the entire time and expense tracking process.
Keep your employees focused on project and client goals, not expenses, accounting, or reporting with a time and expense management solution from Rand Group. Our solution will simplify the time and expense tracking process as employees can enter their time and expense data with ease. Managers are then instantly alerted to review and approve timesheets and expense reports. Once approved, reports automatically flow into your existing ERP and expenses flow into Accounts Payable so employees receive prompt reimbursement. With validation points and proper workflows, you can ensure every hour worked is an hour billed, and every expense incurred is an expense realized.
Make team member compliance easier
Automated workflows and configurable rules improve time and expense policy compliance with submissions, approvals, and reporting. Eliminate manual tracking for improved automation of reporting on projects. Timesheets and expenses automatically flow into your ERP, eliminating double entry.
Define your approval processes
Customize the approval process to meet your unique business needs. From a single solution, managers can view, amend, and approve or reject timesheets or expenses. Receive automatic notifications when time sheet entries are ready for approvals and track the approval process through intuitive dashboards.
Improve visibility and control
Forecast against time spent and time remaining on projects and project tasks to get more accurate insights into profitability and performance. Easily forecast expenses against project budgets to ensure your projects meet profitability goals.
Time management
Rand Group’s timesheet management solution provide users with a quick and easy way to submit detailed timesheets. Empower users to update hours spent on projects and task accurately and efficiently, ensuring complete information is captured the first time, every time. Our solution integrates seamlessly with your ERP and once time is logged, it can be accounted for automatically and posted to your general ledger.
Our custom time management solution ensures:
- Time cannot be tracked to a closed project
- Automatic notifications are sent out when entries are ready for approval or deadlines are missed
- Management can view timesheets in progress and reject or approve entries
- New time codes or projects can be added with zero coding
Expense management
Our expense management solution automates and simplifies the entire expense cycle, including reporting, submission, and approval while integrating with project accounting and invoicing. With a single solution, it becomes easy to seamlessly track and submit expenses for rapid reimbursement and client billing.
With our expense management solution you ensure:
- Every expense is captured and realized
- Staff are reimbursed quickly and accurately
- Project expenses can be tracked and attributed
- No unauthorized charges are made to an account
- Managers can view and approve or reject expenses
Automated authorization for expenditures
Large purchases often require pre-approval across the organization. This can be a very manual process so Rand Group has built an authorization for expenditures (AFE) application that automates the approval process and integrates with your existing ERP system.
With our custom AFE app you can:
- Create different levels of approvals with a combination of dimensions that are required at each level
- Encourage the submission of an attachment
- Set up automatic email notifications for approval requests or confirmations of approval
- Send data to your ERP once an order is approved
Discover other business solutions offered by Rand Group
Rand Group offers numerous solutions to support your project management operations. Our industry experience combined with years of working with various business technologies positions us to deliver solutions that not only solve immediate business challenges but also provide stability and scalability.
Project Financials
Ensure accurate accounting and billing throughout the project lifecycle with a project financials solution. Seamlessly connect project activities with company financials to simplify billing and invoicing, improve project costing and accounting, and streamline revenue management.
Resource Allocation
Leverage a resource allocation solution to optimize your project staffing and utilization while ensuring the right resources are working on the right projects. Powerful reporting and forecasting capabilities unlock actionable insights into project performance and future staffing needs.
Dynamics 365 Project Operations
Dynamics 365 Project Operations is an enhanced project management solution for project-centric businesses. This powerful tool connects the entire project cycle from sales to financials to optimize resources and drive project success.
SuiteProjects
From the moment a new opportunity is identified through project delivery, invoicing and revenue recognition, SuiteProjects is a single solution for services businesses to achieve project success.
Related Insights
Overcome financial management challenges and improve your cash flow
Overcome financial management challenges and improve cash flow with Dynamics 365 built by Microsoft and customized by Rand Group to meet the unique needs of your professional services firm. From flexible billing configurations and simplified invoicing to greater visibility into financial performance, you can unlock your organization’s full potential and maximize profitability.
Win more bids, improve deal management, and accelerate project delivery
Dynamics 365 can help your professional services firm deliver exceptional customer experiences that will accelerate sales and drive success across all your projects. With simplified pricing, estimates, quotes, forecasting, contract management, and project management tools, Dynamics 365 will ensure you win more deals and deliver on expected customer outcomes.
Maximize billable hours with Dynamics 365 Project Operations
Maximizing the number of billable hours per employee is critical to maintaining cash flow and increasing profits for professional services organizations. From intelligent resource scheduling to seamless time and expense tracking, Dynamics 365 Project Operations is a powerful tool that can be leveraged to maximize billable hours.
Let’s talk about how we can transform your business
