NetSuite features and capabilities

NetSuite’s flexible chart of accounts and dimensional reporting give you deeper visibility into financial performance across locations, departments, products, and projects. Easily tag transactions with custom segments to analyze results from multiple perspectives, without adding complexity to your chart of accounts. Real-time consolidation, multi-currency support, and powerful drill-down reporting help you track profitability, identify trends, and maintain compliance across your entire organization.

NetSuite simplifies multi-entity management by delivering real-time consolidated reporting across subsidiaries, business units, and geographic locations. Automate eliminations, currency conversions, and intercompany transactions to produce accurate consolidated financial statements. With built-in drill-down capabilities, finance teams can seamlessly move from group-level summaries to individual entity details, enhancing visibility, compliance, and strategic decision-making across the entire organization.

NetSuite’s statistical reporting capabilities let you go beyond standard financial metrics by tracking operational and non-financial data alongside your financial results. Capture and report on custom KPIs, like headcount, units produced, square footage, or customer churn, to gain a more holistic view of business performance. Combine statistical accounts with financial data to build richer, multi-dimensional reports that support smarter forecasting, deeper analysis, and data-driven decision-making.

NetSuite makes it easy to move seamlessly from high-level financial summaries to underlying transaction details. Interactive dashboards, reports, and saved searches let finance teams investigate variances, validate balances, and answer stakeholder questions in just a few clicks. Whether reviewing consolidated statements or departmental P&Ls, users can drill down to journal entries, invoices, or source transactions, reducing manual effort, improving accuracy, and supporting faster, data-driven decisions.

NetSuite is built with compliance and transparency in mind, helping businesses meet regulatory requirements like GAAP, IFRS, and local tax standards. Maintain detailed audit trails of all transactions, approvals, and changes to master data, ensuring traceability for internal and external audits. Automated workflows and configurable controls reduce the risk of manual errors, while real-time reporting keeps stakeholders informed. These tools help finance teams stay confident in the integrity of their data and reporting, even as the business grows or enters new markets.

NetSuite streamlines the entire AP cycle by automating invoice capture, data extraction, and posting. Reduce manual data entry errors and speed up approvals with rule-based workflows. Automatically match invoices to purchase orders and receipts for quick validation. This automation frees up AP teams to focus on exceptions and strategic tasks. The result: faster processing times and fewer bottlenecks in your payables process.

NetSuite’s three-way matching ensures you only pay for goods and services actually received. Automatically compare purchase orders, vendor invoices, and receiving records to identify and flag discrepancies. This built-in control reduces the risk of overpayments, duplicate payments, or fraud. Finance teams can review flagged items easily and take corrective action before approval. It’s a proactive approach that strengthens financial accuracy and supplier trust.

Maintain complete, centralized vendor records that include contracts, contact details, payment terms, and transaction history. NetSuite’s secure vendor portal empowers suppliers to submit invoices, check payment statuses, and update their information independently. This self-service reduces administrative workload on AP teams and improves vendor satisfaction. Automated alerts and reminders help keep vendor data accurate and up to date. Together, these tools build stronger, data-driven supplier relationships.

NetSuite simplifies managing payables across multiple countries and currencies. Automatically calculate exchange rates, apply appropriate tax rules, and handle regulatory reporting for different jurisdictions. Built-in compliance features help your business adhere to local tax laws and international accounting standards. Finance teams gain real-time visibility into global payables, improving accuracy and transparency. This global-ready design supports business expansion without added complexity.

Access up-to-date payables data anytime through interactive dashboards and built-in reports. Monitor key metrics like aging payables, cash requirements, and DPO to manage working capital effectively. Drill down from high-level summaries to individual invoices or vendor records in just a few clicks. Customize reports to track specific initiatives, supplier categories, or subsidiaries. With real-time insights, finance leaders can make faster, data-driven decisions to optimize cash flow.

NetSuite streamlines procurement by automating purchase requisition creation and routing them through configurable approval workflows. Set rules based on department, amount, or vendor to ensure purchases align with budgets and policies. Automated notifications help approvers act quickly, reducing bottlenecks. This control minimizes unauthorized spending and improves transparency across purchasing activities. The result is faster, compliant procurement with fewer manual touchpoints.

Create, issue, and track purchase orders directly within NetSuite, fully integrated with your financials, inventory, and vendor records. Real-time PO status updates, such as pending approval, approved, or received, provide clear visibility for buyers and managers alike. Link POs to specific projects, items, or cost centers to ensure accurate expense tracking. Automatic matching with receipts and vendor invoices helps prevent overpayments and duplicate orders. This integration keeps procurement accurate, auditable, and aligned with operational needs.

Maintain centralized vendor profiles, including contracts, pricing agreements, and historical performance data. Track key metrics like on-time delivery, quality scores, and order accuracy to support better supplier negotiations. Automated alerts remind teams when contracts approach renewal or when performance falls below targets. This data-driven approach helps mitigate supply chain risk and strengthens supplier relationships. Over time, purchasing teams can build a reliable network of preferred vendors based on real results.

NetSuite connects purchasing directly to real-time inventory data and demand forecasts. Procurement teams can automatically generate POs based on reorder points or planned demand, reducing manual planning effort. Avoid stockouts and overstock situations by dynamically adjusting orders as inventory levels or sales trends change. This integration helps maintain optimal stock levels to meet customer demand efficiently. The outcome is lower carrying costs and more responsive supply chain operations.

Gain deep insight into procurement activities with built-in dashboards and customizable reports. Track spend by supplier, category, or location to identify cost-saving opportunities. Monitor KPIs like purchase price variance, supplier lead times, and order fill rates to drive continuous improvement. Drill down from summary views to individual transactions for root-cause analysis. With these tools, purchasing teams make data-driven decisions to control costs and enhance supplier performance.

NetSuite provides a single, unified view of inventory across warehouses, retail locations, and distribution centers. Real-time updates on stock levels, transfers, and adjustments help teams avoid stockouts or overstocking. Dashboards and KPIs offer instant insight into inventory valuation, turnover, and demand trends. This transparency enables data-driven purchasing and fulfillment decisions. Ultimately, businesses gain tighter control and greater confidence in every inventory move.

Manage inventory seamlessly across multiple subsidiaries, legal entities, or geographic locations, all within a single system. Track stock by warehouse, bin, lot, or serial number to meet complex operational and compliance needs. NetSuite automates intercompany transfers and real-time visibility between sites. This capability ensures consistent inventory accuracy and helps businesses scale without adding manual processes. Centralized oversight supports global expansion while maintaining local control.

NetSuite helps forecast demand and plan replenishment based on historical data, seasonal trends, and sales projections. Automated reorder points and preferred stock levels trigger timely purchase orders or transfer orders. Planners can adjust forecasts to account for market changes or promotions. This proactive approach reduces carrying costs while maintaining service levels. As a result, businesses respond quickly to demand shifts without risking excess inventory.

Enhance traceability and accuracy by managing items at the serial, lot, or bin level. NetSuite records every movement, receipt, transfer, and fulfillment, creating a complete audit trail. This level of detail supports compliance with industry regulations and quality control standards. It also helps teams quickly isolate issues, like defective batches or warranty claims. Accurate tracking reduces shrinkage and improves customer confidence.

Replace disruptive full physical counts with automated cycle counting to maintain ongoing inventory accuracy. NetSuite identifies high-value or high-turnover items for more frequent counts, balancing effort with impact. Real-time variance tracking helps teams spot and correct errors quickly. Automated workflows guide counters and update inventory balances seamlessly. This approach keeps stock data reliable year-round, supporting better planning and financial reporting.

Tailor the order entry process to your business needs with flexible workflows and rule-based approvals. Automatically route high-value or exception orders for review to protect against risk. Sales managers gain visibility into order pipelines and can approve, reject, or request changes directly within the system. This control minimizes delays while maintaining compliance with company policies. The result is faster, consistent order processing across teams and locations.

Once approved, orders seamlessly flow into fulfillment, shipping, and invoicing with minimal manual intervention. NetSuite automates picking, packing, and shipping processes, while integrating with major carriers for real-time tracking. Invoices can be generated automatically based on shipped items, milestones, or recurring schedules. This automation speeds up cash flow and reduces administrative workload. Customers benefit from accurate, timely shipments and clear billing.

Gain a real-time view of every order’s status, from quote to cash, across channels, locations, and subsidiaries. Dashboards highlight open orders, backorders, and fulfillment bottlenecks to support proactive decision-making. Drill down to order lines, fulfillment history, and customer details in just a few clicks. Built-in reporting and saved searches help monitor key metrics like order cycle time, fill rates, and revenue trends. This end-to-end visibility empowers sales, operations, and finance to stay aligned.

NetSuite streamlines AR by automatically generating and sending invoices based on sales orders, milestones, or recurring schedules. Customizable templates ensure invoices match your branding and meet customer requirements. Automation reduces manual effort, minimizes errors, and accelerates the billing process. Invoices can be delivered via email, customer portal, or EDI for greater flexibility. The result is faster, more consistent billing and improved cash flow.

Empower customers to view invoices, check payment statuses, and make payments through a secure online portal. This self-service capability reduces inbound inquiries and administrative workload for your AR team. Customers can also update account details or dispute charges directly within the portal. By offering greater transparency and convenience, businesses can strengthen customer relationships. Faster access to account information often leads to quicker payments.

NetSuite supports multiple payment methods, including ACH, credit cards, wire transfers, and online payments. Automated cash application matches incoming payments to open invoices, reducing manual reconciliation. Integrated payment processing speeds up collection and helps keep AR aging under control. With real-time updates to customer balances, finance teams always have an accurate view of receivables. This seamless approach improves efficiency and working capital management.

Gain instant visibility into key AR metrics like aging, DSO, collection effectiveness, and cash forecast. Interactive dashboards allow teams to drill down from summary views to individual customer invoices and transactions. Customizable reports can be shared across departments or exported for external analysis. Real-time insights help identify payment trends, overdue balances, and at-risk accounts quickly. With this data, finance leaders can make informed decisions to improve collections and liquidity.

NetSuite makes it easy for employees to submit expenses from anywhere, using web or mobile apps. Intuitive forms guide users to enter details, attach receipts, and categorize expenses accurately. Automated approval workflows route submissions to managers based on amount, department, or project. Real-time status tracking keeps employees informed and reduces back-and-forth emails. This streamlined process accelerates reimbursement and improves compliance with company policies.

Employees can capture receipts on the go by snapping photos with their smartphones. NetSuite automatically links these images to expense lines, reducing paperwork and lost receipts. Mobile access ensures expenses are submitted promptly, even while traveling. Finance teams benefit from cleaner, more complete documentation for auditing and reporting. This convenience increases employee adoption and keeps expense data up to date.

Configure rules to automatically flag or block non-compliant expenses based on amount limits, categories, or dates. NetSuite highlights exceptions during submission and approval, helping employees correct issues before final processing. Built-in controls help ensure adherence to corporate policies and regulatory requirements. This reduces manual review time and mitigates risk of fraud or misuse. Clear, automated enforcement fosters consistency and accountability.

Expenses can be easily linked to specific projects, departments, or cost centers during entry. NetSuite automatically posts approved expenses to the appropriate general ledger accounts, streamlining month-end close. This integration supports real-time tracking of project costs and departmental budgets. By aligning expenses with operational data, finance teams gain clearer visibility into spending patterns. The result is more accurate forecasting and better financial control.