Dynamics 365
Power Platform
Dynamics
Cloud & ProductivityMaintenance Document Manager
Streamline internal maintenance and post directly to the general ledger in Business Central
Maintenance document manager is a purpose-built app for Microsoft Dynamics 365 Business Central that simplifies internal maintenance tracking without the overhead of a full-service module. It enables organizations to create internal work orders tied directly to fixed assets, capture labor and parts consumption, and post maintenance activity seamlessly to the general ledger.
Built natively within Business Central, the app centralizes maintenance documents, fixed asset tracking, and financial postings in one familiar environment. Finance leaders and operations managers gain clear cost visibility, audit-ready financial entries, and operational control—without introducing unnecessary complexity.
Free 30 day trial
$100
per month/per tenant
Supported Editions
Dynamics 365 Business Central
Essentials & Premium
Supported Countries
USA & Canada
Complimentary sandbox
Onboarding assistance
Complimentary upgrades
Online training & support
About
Are you struggling to track internal maintenance costs accurately?
Maintenance document manager captures labor and parts consumption directly within maintenance documents. Every posted entry updates both the maintenance ledger and general ledger, ensuring financial accuracy and cost transparency.
Are fixed asset records disconnected from maintenance activity?
The app links maintenance documents directly to fixed assets and depreciation books. This provides a complete asset history and improves long-term asset management decisions.
Do you need structured maintenance tracking without a full service module?
This solution delivers essential internal maintenance functionality without the overhead of complex service management features. You get control, visibility, and financial integration in a streamlined format.
Features
Features
Many organizations struggle to track internal maintenance costs accurately. Maintenance activities are often logged outside of Business Central, leading to disconnected asset records, incomplete cost visibility, and manual journal entries that increase audit risk. Maintenance document manager solves this by:
- Internal maintenance documents: Create streamlined maintenance documents that function as internal work orders. Ideal for organizations that need structured maintenance tracking without implementing the full service module.
- Fixed asset linkage: Select the fixed asset requiring attention and associate it directly to the maintenance document. This ensures maintenance history is clearly connected to the asset record and depreciation book.
- Labor and inventory consumption tracking: Record resource hours and inventory parts used during maintenance. Gain accurate visibility into internal service costs and ensure expenses are captured in real time.
- Maintenance markup configuration: Apply configurable markup percentages to maintenance lines. Unit prices are calculated automatically based on defined maintenance settings.
- Integrated maintenance ledger and GL posting: Upon posting, the system validates entries and updates both maintenance ledger entries and general ledger entries. Financial data remains clean, traceable, and audit-ready.
Screenshots
Screenshots
Supported Languages
Supported Languages
- English (United States)
Unplanned downtime impacts profitability
%
of companies have experienced unplanned downtime in the past three years
%
of asset failures are caused by preventable issues
%
of maintenance teams lack accurate cost tracking for internal labor and parts
Why purchase an app from Rand Group?
Built by ERP practitioners
Designed by experienced Business Central consultants who understand real-world finance and operations challenges.
Financial control built in
Designed to ensure maintenance activity flows directly into the general ledger, giving finance teams clean, traceable postings without manual intervention.
Fast implementation
With an assisted setup wizard, structured configuration, and centralized permissions management, you can deploy quickly and confidently within your existing Business Central environment.
Seamless Microsoft alignment
Fully embedded within Business Central to leverage standard functionality and protect your upgrade path.