Equipment rental software tailored for your business

From large machinery for oilfield drilling and heavy duty construction vehicles to handheld tools and fencing, equipment rental can make up a big part revenue, which is why you can’t afford to let maintenance lapse, lose track of inventory, or have equipment tied up in unscheduled maintenance. Your equipment needs to be working at optimal levels and readily available for your customer’s next big job. Discover Rand Group’s reliable solution for equipment rental that can be tailored to your organization’s industry and business processes, plus is designed to connect with your Microsoft ERP.

Link equipment rental operations with your Microsoft ERP and other systems

Juggling contracts, scheduling assets to maximize utilization, maintaining a readily available replacement parts inventory, and keeping your equipment on a carefully calibrated maintenance and inspection schedule requires more than just a spreadsheets. With a unified, cloud-based solution, eliminate manual processes, get a clear view of equipment-related costs, reduce scheduling and processing times, optimize utilization, and improve customer service.

Rand Group understands the complexities of equipment rental and offers tested software solutions to help you get the most out of your inventory, contracts, resources, equipment, and records. The mobile-friendly, cloud-based software capabilities include contract management, maintenance and resource scheduling, replacement parts inventory management, accounting for the depreciation of assets, and more. As a certified Microsoft gold partner, Rand Group has a team of knowledgeable software engineers who will implement the solution, tailor it to your business processes, and integrate it with your Microsoft Dynamics 365 ERP solution for long-term return on software investment.

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Store all information in a single solution

Keep better track of your orders, contracts, and service agreements, manage inventory, maintain up-to-date equipment information, and account for depreciation of assets from a single, web-based application that connects with your ERP.

Insight into equipment usage and costs

With real-time access to information about assets, their maintenance, repairs, and profitability, you can make smarter purchase decisions in the future.

Maintain peak equipment performance and availability

Develop practical maintenance schedules, optimize replacement parts inventory, automatically flag returned equipment for maintenance, and keep better track of breakage so your equipment remains available when your clients need it most.

Create and Bill Rental Tickets directly in Business Central

Rentals Management for Business Central

Rand Group has built a custom Rentals Management module that sits on top of and integrates with Dynamics 365 Business Central. With Rentals Management for Business Central, you can manage incoming orders quickly with a solution that guides you through the process and only shows the fields you need. Easily pull up an existing customer’s history, use pre-populated order forms based on the type of asset, turn rental orders directly into invoices, and more.

With the solution you can:

Take equipment “off rent” or place on or off “standby” automatically as rental tickets are created in the system
Keep better track of your rental equipment and account for rental status and depreciation of assets
Set flexible terms and billing based on daily, monthly, or other rate calculations such as feet of pipe
Enjoy seamless integration with Business Central for faster billing
Create invoices directly from a rental ticket and use bulk ticket invoicing to maximize efficiency

All rental functions tied into Dynamics 365

Equipment rental operations include many moving parts to make sure the right equipment is available and functioning at peak performance for each customer at the scheduled time. Rand Group’s equipment rental software allows you to manage this entire process from creating the rental order, delivering the asset, equipment return, maintenance and repairs, accounting for the asset, and billing the customer from your existing ERP solution so that you benefit from a seamless workflow and data flow.

After you tag your equipment and create an asset card for it in the solution that is built into Microsoft Dynamics 365, you can:

Create maintenance and calibration schedules to maintain peak performance
Automate servicing reminders for technicians
Utilize custom fields to track all specifications and group items by custom attributes
Use a scheduling tool with real-time tracking to ensure the right equipment is available for each customer
Manage the history of an asset including maintenance record, who it has been rented out to, and depreciation

Discover other business solutions built by Rand Group

Rand Group offers numerous Microsoft-powered solutions across business areas and industry that we tailor to each client to transform your operations. Our team of software engineers will ensure your solution integrates with the rest of your technology stack and can accommodate unique processes and facilitate a seamless data flow across the organization. Explore other solutions below to compliment equipment rental.

Predictive Maintenance

Move from reactive and scheduled maintenance to a data-driven, preventative maintenance strategy that will help detect issues before they arise using machine learning to improve asset uptime and boost asset longevity.

View Predictive Maintenance

Asset Tracking

Manage your assets from acquisition through retirement with a solution that integrates directly with your ERP system for maintenance and repair management, contract and order creation, depreciation calculation, and more.

View Asset Tracking

Dynamics 365 Field Service

Rand Group offers Dynamics 365 Field Service, a connected field service solution that uses intelligent IoT, machine learning, and mixed reality capabilities to enable proactive field service operations, effective resource scheduling, and more.

View Dynamics 365 Field Service

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