How to set up multiple addresses for vendors in Business Central

Remittance addresses are used when you print checks to pay vendors. As many businesses are aware, vendors could have multiple remit-to addresses to be used when processing different payments. For example, a vendor might supply an item from a subsidiary company, but wants to receive payment at various regional headquarters. This means, being able to set up multiple mailing addresses for each vendor in Business Central and being able to choose the correct location to send payments to is essential. In this post, we will dive into how to create multiple remit-to addresses for a vendor in Business Central.

Currently, Business Central users can create multiple order addresses but they cannot create multiple remittance addresses for a vendor. This means, when processing payments, Business Central will combine all payments for one vendor into a single check. In order to get around this lack in functionality, many businesses would create multiple vendor cards for the same vendor for each remit-to address that is needed when creating purchase orders. This way, when they process payments, Business Central would split checks for that vendor based on the required remit-to address. However, this workaround is inefficient and can introduce errors in your operations.

Fortunately, Rand Group has created an application that introduces new functionality into Business Central so users can seamlessly create multiple addresses for a vendor.

The Remit-to Enhancements for Business Central application improves Business Central’s native functionality by enabling users to set up multiple remit-to addresses for each vendor that can be applied to separate purchase orders. When payments are processed, Business Central will split payments by remit-to address and each check will have the appropriate remit-to address.

This custom application integrates seamlessly with Business Central so users can easily create and use multiple remit-to addresses for each vendor. To set up multiple remit-to addresses, using the Remit-to Enhancements application, follow the steps below:

1. Open a vendor card
2. Select Vendor >> Remit-to Addresses
3. Select New to set a new address for the vendor
4. Enter a Code, Name, and address information
5. Remit-to Address will be added to the Remit-to Addresses list

The Remit-to Address will be added to the Remit-to Addresses list and be able to be added to purchase orders. Repeat the steps above as many times as needed to add all required remit-to addresses.

Once you set up all the remit-to addresses required for a vendor, you can choose which remit-to address to use on a purchase order. To use a vendor’s remit-to address on a purchase order, follow the steps below:

1. On the purchase order, set the Remit-to Code for the correct address you will be sending payments to
2. Under the Shipping and Payment section, set Pay-to equal to Custom Address
3. The Remit-to Address will automatically populate

When you post the Purchase Order, the Remit-to Address for the Vendor will automatically be copied to the Posted Purchase Invoice and the Remit-to Code will be copied to Vendor Ledger Entries. Additionally, when you go to process payments, Business Central will automatically separate payments to the same vendor by the Remit-to Address.

When you post your Payment Journals, the Remit-to Code will be copied to the Vendor Ledger.

Many vendors require payments to be sent to different addresses. This means, it is essential that users be able to create multiple remit-to addresses for a single vendor. The easiest way to do this in Business Central is to leverage the Remit-to Enhancements application by Rand Group. This custom application sits on top of Business Central to build a single, powerful solution. To implement this custom application or to learn more about how to set up multiple addresses for a vendor, contact us today.